Moving Out

Whether residents are transferring from one apartment to another or completely moving out of SCC, the information included on this page is useful.

Feel free to contact the Leasing Office with any questions by visiting them in Building 6, emailing southcampuscommonsleasing@cocm.com, or calling 301.226.8001.

Please note, we do not forward received mail after residents have moved out.  To have mail forwarded, please visit the USPS website.

Residents can obtain a temporary move out parking pass at their service desks.

Successful Move-Out Checklist

The following guidelines should be followed to ensure a successful move out.

  • Remove all personal belongings
  • Remove tacks, nails, shelves, etc. in the walls; repair damages larger than tack holes (Do not use toothpaste to repair holes in walls!)
  • Wipe down all furniture with a soft cloth to remove all dust
  • Vacuum carpet, inside closets and under all furniture
  • Clean all mirrors
  • Wipe down all sinks and bathroom areas; be sure there is no mildew build up
  • Clean the tubs and showers and remove the soap scum
  • Clean bathroom sinks and toilets
  • Clean all tile floors
  • Dust all blinds, window sills and baseboards
  • Empty all cabinets and wipe them out
  • Clean the refrigerator
  • Wipe off the stove top, scrub the drip pans and clean the oven
  • Clean the inside and outside of the microwave
  • Put dishwasher detergent in the dishwasher and run it empty, to clean it
  • Empty the lint trap in the dryer and wipe off the washer surface
  • Remove any signs or stickers from doors and windows
  • Officially check out with the South Campus Commons staff either by appointment with the Management Office or by Express Check Out at the Service Desk
  • Turn in your keys
  • Leave a forwarding address to be reached in case of a rent refund or balance due
  • Normal wear and tear does not include:
    1. Dirty carpets, counters, appliances, or bathroom
    2. Dirty, torn, stained, or broken furniture
    3. Dirty or stained kitchen tile
    4. Marks on walls or holes in the wall
    5. Missing furniture or contents
    6. Torn or broken blind slats

For clarification as to whether something is normal wear and tear, contact the Maintenance Office at 301.226.2749.

To claim responsibility for damages, please complete the Damage Claim Form so we may bill accordingly.

 

Move Out-During the Academic Year

During the academic year, move-out is handled through the Service Desks. Service Desks are open 24 hours a day, seven days a week to assist the residents. To be present for the move-out inspection of the apartment, residents must contact the Management Office at 301.314.2499 to schedule an appointment. All belongings must be out of the apartment and the resident must be ready to leave for good by the time of the appointment. The departing resident will be held responsible for cleanliness and damage in their bedroom. All residents of the apartment share responsibility for any damage in the common areas. In reference to the bathroom, if it is shared, it will be checked for only damage. If not, we will check for both cleanliness and damage.

Direct Transfer

Residents who need to stay at South Campus Commons between July 28 and August 19, 2018 should renew their lease for the exact same bedroom.  For some extenuating circumstances, South Campus Commons does consider applications for direct transfer, in which a resident who is transferring may move directly from their current apartment to their new apartment.  These circumstances are extremely limited and only approved under the most severe of circumstances that could not be planned for, as they create difficulty in management of the apartment make-ready process.  To request a direct transfer accommodation, residents should submit a  Direct Transfer Application by Wednesday, May 30, 2018.  Our office will reply directly to your request by email within 3 business days.  The application may be submitted to the leasing office or emailed to southcampuscommonsleasing@cocm.com.

 

Check Out Instructions

CHECKING OUT

 

For a smooth and seamless move-out process please complete the following steps:

  • Remove all personal items from your apartment
  • Empty your mailbox before you return the key
  • Visit your Service Desk to:
    • Complete Check-out Agreement Form
    • Turn in keys (front door, bedroom, mail box, and Sabbath if applicable)
    • Sign your Keycard

Please remember once you submit your keys you cannot gain access to your apartment, so be sure to get everything out. An inspection will be conducted for your unit within 48-business hours following your check-out.

PERSONAL INSPECTION OPTION

If you would like the inspection done when you are present, you would choose the personal inspection option.

  • You must schedule your inspection at least two business days in advance
  • When your appointment time arrives you must be ready to permanently leave your apartment once your inspection is completed and check out at the service desk.
  • Visit THIS LINK to schedule your in-person inspection.

 

PACKAGES AND MAIL

  • Be sure to provide a forwarding mailing address to the US Post Office by visiting usps.com. Packages and mail will not be held or forwarded by South Campus Commons.

BIKES

  • Residents leaving for the summer should find alternate storage for their bikes, as all racks will be painted during the summer months. Bikes left on racks during the painting project will be removed at owner’s expense.  Those remaining in their apartment during the summer months will receive notice for when and to where bikes should be temporarily moved.  Be sure to look for signage regarding your bike.

 

Express Check-out

Express check-out allows residents to check out without waiting in line at the Service Desk. Express check-out means that the resident accepts financial responsibility for any damage charges at the time of check-out.

In order to complete express check-out, please follow the instructions below:

  • Resident will complete and sign the Express Check-out Agreement next to RED mailbox which is located under the rent drop boxes. Please include your forwarding address on the check-out agreement form.
  • The resident will place all keys in the envelope and seal the envelope.
  • The resident will take the carbon YELLOW copy of the checkout agreement as a receipt for their records.
Move out Checklist
SUCCESSFUL MOVE-OUT CHECKLIST

 

 

 

 

 

 

Please utilize the following guidelines to ensure a proper move out:

  • All personal belongings must be removed
  • No tacks, nails, shelves, hooks, etc. in the walls (Do not use toothpaste to repair holes in walls!)
  • Wipe down all furniture with a soft cloth to remove all dust
  • Vacuum carpet, including inside closets and under all furniture
  • Clean all mirrors
  • Wipe down all sinks and bathroom areas; be sure there is no mildew build up
  • Clean tubs and showers and remove soap scum from bathroom surfaces
  • Clean bathroom sinks and toilets
  • Clean all tile floors
  • Dust all blinds, window sills and baseboards
  • Empty all cabinets and wipe them out
  • Clean the refrigerator
  • Wipe off the stove top, scrub the drip pans and clean the oven
  • Clean the inside and outside of the microwave
  • Put dishwasher detergent in the dishwasher and run it empty, to clean it
  • Empty the lint trap in the dryer and wipe off the washer surface
  • Remove any signs or stickers from doors and windows
  • You must officially check out with the South Campus Commons staff either by appointment with the Management Office or by Express Check Out at the Service Desk
  • Turn in your keys
  • Leave a forwarding address so you can be reached if you deserve a rent refund or owe any fees

 

Charges / Damages Information

IMPROPER CHECK OUT CHARGES

 

You are not checked-out of your apartment until you return your keys to your Service Desk and complete the necessary move out paperwork. Failure to check-out properly will result in the following charges

  • $100 Improper Check-Out Fee
  • $100 per day for each day or portion of a day that you remain past the move out date and time.

 

DAMAGE CHARGES

Normal wear and tear is defined as minor damage that naturally and inevitably occurs when a residents lives in an apartment. If you are not sure about whether something is normal wear and tear, use these guidelines.

Normal Wear and tear:

  • Small scratches or nicks in paint
  • Worn or slightly stained carpet
  • A few small tack or nail holes
  • Closet or drawers off track
  • Cabinet door that will not close; loose hinges

NOT normal wear and tear:

  • Permanently stained or burned carpets or counters
  • Broken appliances
  • Permanently stained, torn, or broken furniture
  • Permanently stained or broken kitchen tile
  • Holes in the wall
  • Missing furniture or contents
  • Excessively torn or broken blind slats
  • Garbage or personal belongings left in the apartment

Residents are expected to leave their apartment in the same condition it was when they moved in.

Ifyou have caused damage in a common area (bathroom, living room, kitchen) submit a damage claim form at http://southcampuscommons.com/current-residents/account-management/ to inform our staff so that we know to bill you instead of your roommate(s).

 

 

Not Moving Out

If you have renewed your current leases for the exact same bedroom for the 2018-2019 lease year, you do not have to move out, but must adhere to all Summer Transition instructions by July 27th (through August 19th).

 

If you are leaving for an extended period prior to this date, you will want to make arrangements to adhere to the below guidelines prior to your departure:

In the Kitchen

Remove all personal items from the stove and counter top. Refrigerator must be cleared of your personal items.

In the Bathrooms

Remove all personal items from the countertops, bathroom, sink, floors, medicine cabinets, and sink vanity.  Shower curtains can remain installed.

In the Living Area

Remove all personal furniture and store it in your assigned bedroom.  All personal items must be removed from the walls. This area cannot be used as storage (including that of incoming residents).

 

To clarify some specific conditions to ensure all are meeting these guidelines, please note the following variables:

  • If all residents are remaining in “same bed” assignments, nothing above applies. There will be other random enhancement projects that may impact your unit but special notices will be sent accordingly.  Example: Building one will be getting new flooring in any unit that has carpeting in the common area.   Details to follow.
  • If you are staying on campus throughout the summer, you can enjoy the common space through July 28th. The above guidelines will take affect starting July 28th at noon through August 19th.  If you have plans to be away from campus at that time, please prepare your area prior to leaving.
  • All bathrooms that would be used by a new resident will need to be prepared (see above). If you live in building two, please note that all bathroom vanities will be replaced in July.  A special notice will be sent with specifics.  Please clear your bathroom of personal items if you are leaving before July 1.

 

As a same-bed resident, you have continual access to your apartment. You should NOT return your keys to the Service Desk if you choose to be away from South Campus Commons for vacations.  Our goal is to ensure all new residents receive the same quality of housing when they arrive in August.

To prepare the unit, staff will be entering apartments between the hours of 8:00am and 8:00pm between July 27 and August 19. Staff should also be able to walk freely around bedrooms of current residents for inspections.

Please be courteous of new residents. New resident move-in begins August 19, 2018. Clean your unit prior to the new resident move-in and have empty common area space in the living room and kitchen (i.e. refrigerator and cabinets) available for the new resident(s).

SCC staff will be operating with limited services during the transition period.

Please call the main office if you have any questions.