Moving Out

Whether residents are transferring from one apartment to another or completely moving out of SCC, the information included on this page is useful.

Feel free to contact the Leasing Office with any questions by visiting them in Building 6, emailing southcampuscommonsleasing@cocm.com, or calling 301.226.8001.

Please note, we do not forward received mail after residents have moved out.  To have mail forwarded, please visit the USPS website.

In addition to the checklist below, we have included a link to our Move-Out Newsletter and a checklist of damage charges to answer some of the frequently asked questions.

May Move Out Instructions 

May Same Bed Summer Instructions

Click here for the Excessive Damages Charge sheet

Residents can obtain a temporary move out parking pass at their service desks, or print a copy out here.

Successful Move-Out Checklist

The following guidelines should be followed to ensure a successful move out.

  • Remove all personal belongings
  • Remove tacks, nails, shelves, etc. in the walls; repair damages larger than tack holes (Do not use toothpaste to repair holes in walls!)
  • Wipe down all furniture with a soft cloth to remove all dust
  • Vacuum carpet, inside closets and under all furniture
  • Clean all mirrors
  • Wipe down all sinks and bathroom areas; be sure there is no mildew build up
  • Clean the tubs and showers and remove the soap scum
  • Clean bathroom sinks and toilets
  • Clean all tile floors
  • Dust all blinds, window sills and baseboards
  • Empty all cabinets and wipe them out
  • Clean the refrigerator
  • Wipe off the stove top, scrub the drip pans and clean the oven
  • Clean the inside and outside of the microwave
  • Put dishwasher detergent in the dishwasher and run it empty, to clean it
  • Empty the lint trap in the dryer and wipe off the washer surface
  • Remove any signs or stickers from doors and windows
  • Officially check out with the South Campus Commons staff either by appointment with the Management Office or by Express Check Out at the Service Desk
  • Turn in your keys
  • Leave a forwarding address to be reached in case of a rent refund or balance due
  • Normal wear and tear does not include:
    1. Dirty carpets, counters, appliances, or bathroom
    2. Dirty, torn, stained, or broken furniture
    3. Dirty or stained kitchen tile
    4. Marks on walls or holes in the wall
    5. Missing furniture or contents
    6. Torn or broken blind slats

For clarification as to whether something is normal wear and tear, contact the Maintenance Office at 301.226.2749.

To claim responsibility for damages, please complete the Damage Claim Form so we may bill accordingly.

 

Move Out-During the Academic Year

During the academic year, move-out is handled through the Service Desks. Service Desks are open 24 hours a day, seven days a week to assist the residents. To be present for the move-out inspection of the apartment, residents must contact the Management Office at 301.314.2499 to schedule an appointment. All belongings must be out of the apartment and the resident must be ready to leave for good by the time of the appointment. The departing resident will be held responsible for cleanliness and damage in their bedroom. All residents of the apartment share responsibility for any damage in the common areas. In reference to the bathroom, if it is shared, it will be checked for only damage. If not, we will check for both cleanliness and damage.

Direct Transfer

Residents who need to stay at South Campus Commons between July 31 and August 20 should renew their lease for the exact same bedroom.  For some extenuating circumstances, the management staff does consider applications for direct transfer, in which a resident who is transferring may move directly from their current apartment to their new apartment.  These circumstances are extremely limited and only approved under the most severe of circumstances that could not be planned for, as they create difficulty in management of the apartment make-ready process.  To request a direct transfer accommodation, residents should submit a Direct Transfer Application by May 30.

Check Out Instructions
CHECKING OUT

  • All residents must complete the check-out process in-person themselves.  There are no proxies permitted for check out and a photo ID and signature will be required to complete the process.
  • Turn in your front door key, your bedroom key, and your mailbox key at your Service Desk once you are completely moved out of your apartment.
  • Once your turn in your keys and sign the necessary move out paperwork you cannot gain access to your apartment, so be sure you get everything out.
  • If you do not do the aforementioned steps, you risk being charged an improper checkout fee.

PACKAGES AND MAIL

  • Be sure to provide a forwarding mailing address to the US Post Office by visiting usps.com. Packages and mail will not be held or forwarded by South Campus Commons.

BIKES

  • Residents leaving for the summer should find alternate storage for their bikes, as all racks will be painted during the summer months. Bikes left on racks during the painting project will be removed at owner’s expense.  Those remaining in their apartment during the summer months will receive notice for when and to where bikes should be temporarily moved.  Be sure to look for signage regarding your bike.

EXPRESS CHECK-OUT OPTION

When you have all of your belongings out of your unit and it is clean, you’ll be ready to check-out.

  • Stop by your Service Desk
  • Complete your move out paperwork
  • Submit your keys.

Please remember once you submit your keys you cannot gain access to your apartment, so be sure to get everything out. An inspection will be conducted for your unit within 48-business hours following your check-out.

PERSONAL INSPECTION OPTION

If you would like the inspection done when you are present, you would choose the personal inspection option.

  • You must schedule your inspection at least two business days in advance
  • When your appointment time arrives you must be ready to permanently leave your apartment once your inspection is completed and check out at the service desk.
  • Stop by the Management Office or call (301) 314-2499 to schedule your appointment.
Move out Checklist
SUCCESSFUL MOVE-OUT CHECKLIST

Please utilize the following guidelines to ensure a proper move out:

  • All personal belongings must be removed
  • No tacks, nails, shelves, hooks, etc. in the walls (Do not use toothpaste to repair holes in walls!)
  • Wipe down all furniture with a soft cloth to remove all dust
  • Vacuum carpet, including inside closets and under all furniture
  • Clean all mirrors
  • Wipe down all sinks and bathroom areas; be sure there is no mildew build up
  • Clean tubs and showers and remove soap scum from bathroom surfaces
  • Clean bathroom sinks and toilets
  • Clean all tile floors
  • Dust all blinds, window sills and baseboards
  • Empty all cabinets and wipe them out
  • Clean the refrigerator
  • Wipe off the stove top, scrub the drip pans and clean the oven
  • Clean the inside and outside of the microwave
  • Put dishwasher detergent in the dishwasher and run it empty, to clean it
  • Empty the lint trap in the dryer and wipe off the washer surface
  • Remove any signs or stickers from doors and windows
  • You must officially check out with the South Campus Commons staff either by appointment with the Management Office or by Express Check Out at the Service Desk
  • Turn in your keys
  • Leave a forwarding address so you can be reached if you deserve a rent refund or owe any fees

 

Charges / Damages Information
IMPROPER CHECK OUT CHARGES

You are not checked-out of your apartment until you return your keys to your Service Desk and complete the necessary move out paperwork. Failure to check-out properly will result in the following charges

  • $100 Improper Check-Out Fee
  • $100 per day for each day or portion of a day that you remain past 12:00pm on July 31, 2016

DAMAGE CHARGES

Normal wear and tear is defined as minor damage that naturally and inevitably occurs when a residents lives in an apartment. If you are not sure about whether something is normal wear and tear, use these guidelines.

Normal Wear and tear:

  • Small scratches or nicks in paint
  • Worn or slightly stained carpet
  • A few small tack or mail holes
  • Closet or drawers off track
  • Cabinet door that will not close; loose hinges

NOT normal wear and tear:

  • Permanently stained carpets or counters
  • Dirty or broken appliances
  • Unclean bathroom, countertops or surfaces
  • Permanently dirty, torn, stained or broken furniture
  • Dirty or stained kitchen tile
  • Marks on the walls or holes in the wall
  • Missing furniture or contents
  • Torn or broken blind slats
  • Garbage or personal belongings left in the apartment

Residents are expected to leave their apartment in the same condition it was when they moved in.

Ifyou have caused damage in a common area (bathroom, living room, kitchen) submit a damage claim form at http://southcampuscommons.com/current-residents/account-management/ to inform our staff so that we know to bill you instead of your roommate(s).

Common Damage Charges

  • Front Door Key $150
  • Bedroom Door Key $150
  • Mailbox Key $35
  • Excessive Bathroom Cleaning $50 – $100
  • Excessive Bedroom Cleaning $50 – $100
  • Blinds Replacement $25
  • Carpet Cleaning, per room $30.00
  • Carpet Replacement, per bedroom $900 – $1,000
  • Carpet Replacement, per common area $1,200 – $1,400
  • Garbage/Abandoned Property Removal (per box/bag) $20 (large item) $100
  • Excessive Kitchen or Appliance Cleaning $50 – $100
  • Minor Drywall Repair $50

 

Not Moving Out
If you have renewed your current leases for the exact same bedroom for the 2017-2018 lease year, you do not have to move out, but must adhere to all Summer Transition instructions by July 31st (through August 20th).

If you are leaving for an extended period prior to this date, you will want to make arrangements to adhere to the below guidelines prior to your departure:

 

  • All kitchen items must be placed in cabinets. The sink, stove, and counter tops must be free of personal items. Refrigerator must be cleaned out by July 31, 2017 and kept clean during the transition period (July 31, 2017-August 20, 2017) .

 

  • All personal items in the bathroom must be off the countertops, bathtub, sink, floors and medicine cabinets. Cabinets and sink vanity must be emptied of all items. All bathroom items should be stored in the individual bedroom except the shower curtain may be left.

 

  • In the common area all non-furniture items must be stored in your bedroom. Remove items from common area walls. Residents may not store items in common area. Residents are not allowed to store furniture or possessions of those not on the current lease term in the bedrooms/bathroom.

 

If the above guidelines are not followed and we are unable to clean your apartment on our regular cleaning schedule for the incoming resident(s), then residents may be charged a $450 violation fee. Same bed residents are not allowed to let future roommates move in early or have overnight guests stay for extended periods.

To prepare the unit, staff will be entering apartments between the hours of 8:00am and 8:00pm between July 31 and August 20. Staff should also be able to walk freely around bedrooms of current residents for inspections.

Please be courteous of new residents. New resident move-in begins August 20, 2017 at noon. Clean your unit prior to the new resident move-in and have empty common area space in the living room and kitchen (i.e. refrigerator and cabinets) available for the new resident(s).

SCC staff will be operating with limited services during the transition period.

Please call the main office if you have any questions.