Important Leasing Information
Leasing For The 2017-2018 Academic Year
Welcome to South Campus Commons! We appreciate your interest in living with us, and hope to have you as a future resident in our junior and senior community! Please feel free to come and learn more about what we offer at one of our information sessions and/or tours.
2017-2018 Leasing Information
There are still a limited number of spaces available at South Campus Commons for the 2017-2018 lease year. Please review the information and act fast to secure your space today!
The Application Process
Application & Roommate Matching Form – Submitting an online Application does not obligate you to lease with us, but completion of the form is required for you to have the opportunity to lease at the Courtyards. No further paperwork or payments will be required of you until you decide to sign a lease. Please read below information on the payments and paperwork required at the time of your lease signing.
The 2017-2018 Application is available NOW! There are a limited number of spaces remaining so act fast!
Once you have been notified that you are eligible, contact our leasing office by calling 301-226-8001 or emailing email@example.com to schedule your appointment!
Getting Ready For The Leasing Process
You should take the time to look over the following items so you can be prepared for the leasing process. If you do not have all of the required payments and paperwork on the leasing date you are issued, you will NOT be able to lease and may lose your space to the next waitlist applicant.
Lease Reservation and Application Fees – Your application fee ($30) and lease reservation fee ($300) will be due at your leasing appointment, when you sign your lease. Please be sure to have two separate checks or money orders, made out to South Campus Commons, ready for your leasing appointment.
2016-2017 Sample Lease – The 2016-2017 sample lease is posted under Additional Information for review.
Re-Leasing (2016-2017 Leases Only)
On occasion students inquire about the difference between “Subletting” and “Re-leasing” their apartment. Hopefully this information will shed light on the difference between the two and why we only do Re-leasing at South Campus Commons.
Subletting means that you are allowing someone to use your apartment that you are renting for a period of time in return for payment. When subletting you are still financially responsible for the apartment and any damages that might occur even though you are allowing someone else to rent from you. Please review the section on “Illegal Re-leasing” for more information on this process.
Re-leasing is the official process of transferring financial responsibility for your South Campus Commons lease to another eligible student prior to the lease end date (July 28, 2017). Any students who study abroad, withdraw from the University, or need to leave due to financial constraints, must use this process. Once you re-lease your apartment, your individual lease is formally ended which means that you will no longer have access to your space and community services and you are released from your financial obligation.
This formal process, which is completed through the Leasing Office, is necessary in order to protect the original leaseholder. Therefore, the process outlined below must be followed for a re-lease to occur.
The following information is designed to help you navigate the re-leasing process, through which you can end your lease early by transferring it to another eligible student. Please review this information carefully, as you retain financial responsibility for your apartment until the re-leasing process has been completed in its entirety. We recommend submitting the Re-Leasing Request 2 – 3 weeks before your desired lease transfer date. However, finding a re-lessor can be sometimes be difficult, so we recommend that you start looking for a re-lessor as early as possible.
- Step 1: Find a re-lessor (a student who is interested in taking over your lease). It is your exclusive responsibility to find re-lessor.
- Step 2: Your re-lessor must complete a South Campus Commons Leasing Application.
- Step 3: Submit a Re-Leasing Request. If your re-leasing request is approved, you will be prompted to schedule a re-leasing appointment.
- Step 4: Attend your re-leasing appointment with your re-lessor and complete your re-leasing paperwork.
Please note, this process is for 2016-2017 leases only. The process for re-leasing of 2017-2018 spaces will be available by May 4, 2017.
Finding a Re-Lessor
Online Re-leasing Board
- Throughout the year, South Campus Commons leaseholders may be in search of someone to re-lease their space to. Prospective residents may view these boards to find a potential space to release. Current residents may also post advertisements in designated areas on campus. (Please note that SCC spaces require University approval before being posted).
- Female Re-leasing Board
- Male Re-leasing Board
- Ask your roommates if they know anyone with whom they might like to live.
- Ask friends if they know of anyone looking to live in Commons.
- Request a copy of the South Campus Commons wait list by emailing us. Please include your name and UID in your email request.
Currently, any full-time undergraduate student at Maryland who is in good financial, judicial, and academic standing with the University is eligible. Your re-lessor’s eligibility will be determined once you submit your Re-Leasing Request and you will be notified via email. For more specific questions about renewal eligibility, please email Kelly Ridings, Manager for Public Housing Partnerships with the Department of Resident Life, at firstname.lastname@example.org.
You can submit your Re-Leasing Request anytime, but re-leasing appointments are only available between the 4th and the 20th of each month (except August, February, and March). Failure to complete your appointment by the 20th of the month will result in you retaining financial responsibility for the following month.
- Your $100 lease transfer fee. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
- The remaining portion of your financial responsibility through your new lease end date. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
- Monthly rent installments are due on the first of each month. The person in possession of the lease on the 1st of the month is responsible for the rental installment. Installments are not prorated and South Campus Commons will not issue refunds for installments owed prior to the lease transfer. Any exchange of money relating to partial rent payments or personal refunds is solely between the leaseholder and the re-lessor.
*Certified funds are available from a teller at your financial institution in the form of a cashier’s check. Money orders are available at 7-Eleven, CVS, The United States Post Office, Giant, and other retail locations.
- $30 application fee. Check or money order made payable to South Campus Commons.
- $300 lease reservation fee. Check or money order made payable to South Campus Commons.
- Social Security Number. While your card is not required, you must be able to provide your SSN.
On your Re-Leasing Request you will need to select your re-lessor’s desired move-in date. Your move-out date will be at least three business days before their move-in date. All of your belongings must be removed from the apartment, even if you are studying abroad and plan to return to the apartment or to South Campus Commons in the future.
Illegally re-leasing a South Campus Commons apartment to an unapproved individual is strictly prohibited. If you are found to be illegally re-leasing your apartment, the leaseholder and the illegal re-lessor may be referred to the University of Maryland judicial process according to the Rights and Responsibilities handbook, Section B, 26. As the illegal re-lessor, you will be required to move out of the apartment immediately or go to the Leasing Office sign a lease at South Campus Commons.
Failure to check in through the Landlord is subject to a $200 administrative charge. Failure to check in or out at a designated Service Desk is also subject to a $100 improper check in/out fee. Furthermore, current residents who do not properly check their keys into a Commons staff member at the Service Desk are subject to $150 core replacement fees for the front and bedroom door. Only legal leaseholders will be permitted to sign out the replacement keys in such circumstances.
To avoid incurring these charges and judicial sanctions, and to preserve the security of our community, it is imperative that all residents use the re-leasing process outlined here.
Management of Sensitive Information
Why Do We Collect Social Security Numbers?
In order to verify the identity of an individual, South Campus Commons must collect Social Security Numbers, which are the only precise identifier of an individual. No other information–full name, address, birthday, etc.—is as accurate at identifying an individual as a Social Security number. This precision is vital when reporting derelict accounts to our collections agency, which then uses the Social Security Number to report the non-payment to a credit scoring agency.
Our ability to ensure consistent payment is dependent upon our ability to have credible outside enforcement. In addition to providing financial assurance to our organization, a Social Security Number provides financial security to the residents and their guarantors. Given that South Campus Commons experiences a high rate of resident turnover, we often have many residents with a similar name. Since the Social Security Number is the most unique identifier of an individual, it ensures that the account being sent to collections matches the person who owes the funds.
What Documents Require A Social Security Number?
- Student’s Social Security Number is required only on the front page of the Lease.
- Guarantor’s Social Security Number is required only on the Continuing Guarantor of Lease form.
Who Has Access?
Only management, staff, and student staff have access to Social Security Numbers. All staff members, including students, must pass a background check prior to employment.
Social Security Numbers are never stored electronically. Documents containing Social Security Numbers are stored in locked file cabinets to which only management, staff, and student staff have access. The filing cabinets are located in our office, which is secured with a monitored alarm system.
After a resident who is clear of any balance has moved out and his/her lease has ended, Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out. If the resident owes South Campus Commons funds, their file continues to be securely held in the office. Once their balance is paid off, the Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out. If the balance remains unpaid, the Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out after the account is sent to our collection agency.
Annually, past resident files are digitally archived by an outside contractor. Once they are saved to a DVD, the hardcopies are destroyed. Archiving is completed for a full lease year. A lease year is only archived once we ensure that all accounts are either settled or in collections and all Social Security Numbers are blacked out.
As of 2014-2015 lease year, South Campus Commons requires all residents invest in renter’s insurance. South Campus Commons does not carry insurance on tenant’s personal possessions. Renter’s insurance can provide protection for accidental damage, theft, fire, water, and more. Please note, tenant will be held liable for any damages he/she may cause to a unit. Damage caused to a unit by a tenant will be charged directly to the resident found responsible or split among the residents of the apartment if a responsible party cannot be determined, regardless of acquisition of insurance.
Many tenants rely on parents’ homeowners insurance policies for protection while residing at South Campus Commons. Be sure to check your policy first as many will only provide partial coverage for personal property of the tenant. Renters insurance covers personal property as well as damage to the property for which a tenant may be liable. Renters insurance policies also tend to carry lower premiums.
Renter’s insurance rates vary from state to state. The cost also depends on the insurance company and the coverage level selected. According to Independent Insurance Agents & Brokers of America (IIAB), the coverage cost for renters insurance is about $12 per month for $30,000 worth of property coverage and $100,000 of liability coverage.
You may benefit from speaking with an agent when selecting a policy, as some features of our properties could lower rates. Agents may also recommend other protective measures for your apartment that will lower the rates and further your protection. Some policies also cover listed property outside the apartment.
Click here for an informational pamphlet on renter’s insurance. South Campus Commons does not specifically endorse the company in the provided pamphlet. We provide this for informational purposes only to aid in your insurance-provider research.
Related article: “College Students Should Hit the Books on Insurance”