General Information

 

Welcome to South Campus Commons! We are happy that your UMD student has signed a lease with us for the upcoming year. The lease term is approximately 11.25 months running from mid-August until the end of July.  Residents who do not plan to live at South Campus Commons for the summer should understand that while re-leasing is an option, they are bound by the terms of the Lease until they have successfully re-leased the apartment. Please see below for information about Re-leasing.

Each January, our resident lease renewal process begins. Current residents will be given the option to stay in their current bedroom for another year, transfer to another bedroom or another apartment, bring friends into the apartment, or leave SCC altogether.

The new resident application process occurs concurrently.  New residents will select their spaces after the current resident renewal process has concluded.  Please see additional information below regarding the new resident application process.

 

 

New-resident leasing for 2019-2020

The Process

If a student is considering leasing in South Campus Commons, filling out an online leasing application is the first step. There is no obligation by completing this application; it only indicates an interest in leasing at the South Campus Commons or the Courtyards.

Only students who complete the online application by the applicable deadline will be eligible to sign a lease for 2019-2020. The leasing application is available online b by login into the MyDRL portal and selecting the “Commons / Courtyards MyDRL Portal” link.

Only those residence hall students who go on to sign a lease at Commons or The Courtyards will pay the $30 application fee.

Please be aware there are only a limited number of spaces still available.  Complete your application and contact the leasing office to secure your space by emailing at southcampuscommonsleasing@cocm.com or calling 301-226-8001.

Eligibility
  • Leasing eligibility is determined by the University of Maryland’s Department of Resident Life.
  • Students must be in good academic, financial, and judicial standing with the University to be eligible to sign a lease.
  • Lease-holders must be undergraduate students registered full-time at the University of Maryland, College Park.
  • First priority for leasing for the August 2019 – July 2020 year is given to current (Spring 2019) on-campus residents who are rising 3rd year students (rising Juniors*)
  • To be pulled in to either community by a current SCC/CTY resident, you must eitehr be a current SCC/CTY resident or a rising 3rd year (rising Junior*) on-campus resident student
  • Students must submit a 19-20 SCC/CTY leasing application by the March 8 deadline.

The chart below outlines the order of priority for leasing in South Campus Commons and The Courtyards.  This priority order is based on the Department of Resident Life’s Housing Commitment Policy.

Order of Priority for SCC/CTY Leasing appointments Group Description Number of Semesters of Undergraduate Study # of Semesters of Undergraduate Study (including the Spring 2019 semester) Eligible to be pulled in to spaces by current SCC/CTY Residents?
1st Priority On-Campus residents – “Rising Juniors”* 3-4 Yes
2nd On-Campus residents – “Rising Seniors”* 5-6 No
3rd On-Campus residents – “Rising Sophomores”* 1-2 No
4th On-Campus residents – “Rising 5th year Senior”* 7 + No
5th Off-Campus Students Any Number No
Timeline
  • INFORMATION SESSIONS AND TOURS

    There will be multiple information sessions for students who would like to learn more about leasing at The Courtyards and South Campus Commons. We also strongly encourage you and your family to attend the upcoming community tours to learn more about SCC, CTY, and the leasing process!

    INFORMATION SESSIONS SCHEDULE
    Date Place Time
    Wednesday, November 14, 2018 Prince Frederick Multipurpose Room 6:30pm
    Thursday, November 15, 2018 Oakland Multipurpose Room 6:30pm
    Wednesday, December 5, 2019 Annapolis Hall Multipurpose Room 6:30pm
    Thursday, December 6, 2019 Cambridge Community Center Rm 1100 6:30pm
    Tuesday, January 29, 2019 Prince Frederick Multipurpose Room 6:30pm
    Wednesday, January 30, 2019 Oakland Multipurpose Room 6:30pm
    Wednesday, February 6, 2019 Leonardtown Multipurpose Room 6:30pm

     

    Courtyards & South Campus Commons Tours
    Date Place Time
    Saturday, January 26, 2019
    Student & Family Tours
    SCC Seminar 5 11:00am-1:00pm
    CTY Clubhouse 12:00-2:00pm
    Sunday, January 27, 2019
    Student & Family Tours
    SCC Seminar 5 11:00am-1:00pm
    CTY Clubhouse 12:00pm-2:00pm
    Friday, February 1, 2019
    Student Tours
    SCC Seminar 5 4:00pm-6:00pm
    CTY Clubhouse 4:30pm-6:30pm
    Saturday, February 2, 2019
    Student Tours
    SCC Seminar 5 11:00am-1:00pm
    CTY Clubhouse 12:00pm-2:00pm
    Sunday, February 3rd, 2019
    Student Tours
    SCC Seminar 5 11:00am-1:00pm
    CTY Clubhouse 12:00pm-2:00pm

     

    APPLICATION AND LEASE SIGNING TIMELINE

    Date Information
    November 15, 2018 The 2019-2020 leasing application and Mixed Gender Apartment Living Applications (for new potential residents) are available online
    January 16, 2019 –
    February 7, 2019
    Students wishing to be pulled in to Commons or Courtyards next year complete the 2019-2020 Leasing Application. Current residents of Commons and Courtyards complete intent to return forms and name any students as potential pull-ins.
    January 29, 2019-
    February 6 2019
    Students attend Information Sessions and Community Tours of South Campus Commons and The Courtyards.
    January 25, 2019
    at 3:59PM EST
    Mixed Gender Apartment Living in SCC/CTY Applications are due
    Feb 7, 2019
    at 3:59PM EST
    Deadline for current SCC/CTY residents to submit Intention to Return forms and name pull-ins. Deadline for new applicants to submit application to be named as a pull-in by current SCC/CTY resident
    February 13-15 and 18-19, 2019 Current residents of South Campus Commons and The Courtyards attend leasing appointments to transfer to different bedrooms or units, and eligible pull-ins attend their pull-in leasing appointments.
    March 3, 2019 Mixed Gender Apartment Leasing night for eligible applicants groups.
    March 8, 2019
    at 3:59PM EST
    The 2019-2020 Commons/Courtyards Leasing Application Deadline.
    March 15, 2019
    by 3:59PM EST
    All eligible students who completed the 2019-2020 Leasing Application by the March 8 priority deadline receive an e-mail directing them to log in to MyDRL to view their leasing number and leasing appointment time for Open Leasing Nights.
    March 26, 2019
    at 3:59PM EST
    Deadline to submit a late application to participate in open leasing in the 6th priority group of late applicants on March 28, 2019 (NOTE: Anyone who falls in the LATE category loses all priority group privileges).
    March 25, 27, and 28 2019 Open Leasing Nights for new applicants to South Campus Commons and the Courtyards.
Appointment Requirements

Being assigned a leasing appointment time does not mean that a student is guaranteed a space in Commons or Courtyards. A leasing appointment offers the student the opportunity to attend a leasing meeting to see what apartment spaces are available at that time. Leasing appointment times are based on leasing numbers (akin to a Resident Life priority number; see below for an explanation of leasing numbers). As students with better (i.e. lower) leasing numbers attend their leasing appointments and sign leases for particular spaces with their eligible pull-ins, the number and types of available apartment spaces will be reduced. Remember, submitting a lease application and accepting a leasing appointment time also does not obligate a student to sign a lease. However, if a student chooses to accept an apartment space during the leasing appointment the student will be required to sign a lease at that meeting.

A student will need to bring 3 items (and know one piece of information) with them to their Leasing Appointment:

  1. Check or money order for $300 (Lease Reservation Fee)
  2. Check or money order for $30 (application fee)
  3. A photo ID
  4. The student must know their Social Security Number (do not need the SS Card)\
  5. Completed Guarantor Form

All these items must accompany the student at their designated leasing appointment. The “Payable to” field on the check should be left blank until the time that a student signs a lease, as the “Payable to” name will be different for leases in South Campus Commons and the Courtyards. If the student does not have the checks at the time of the leasing appointment, they will not be permitted to enter Open Leasing or sign a lease. Credit Card payments and cash are not accepted for the lease reservation and lease application fees.

The management and leasing offices at South Campus Commons should not receive leasing appointment paperwork and/or monies in the mail or in person outside of a scheduled leasing appointment. Any paperwork and/or monies received will be returned to sender.

Checks/money orders will only be remitted if the student actually chooses a space and signs a lease. No money or checks will be collected if a lease is not signed.

 

See below for a preview of what the Open Leasing process will look like.

https://go.umd.edu/OpenLeasing

Mixed Gender Housing

For information about the Mixed Gender Housing program as it is housed in South Campus Commons and The Courtyards, please visit: http://reslife.umd.edu/housing/commonscourtyards/mixedgenderapartment/

Re-Leasing

Genral Information

On occasion students inquire about the difference between “Subletting” and “Re-leasing” their apartment. Hopefully this information will shed light on the difference between the two and why we only do Re-leasing at South Campus Commons.

Subletting means that you are allowing someone to use your apartment that you are renting for a period of time in return for payment. When subletting you are still financially responsible for the apartment and any damages that might occur even though you are allowing someone else to rent from you. Please review the section on “Illegal Re-leasing” for more information on this process.

Re-leasing is the official process of transferring financial responsibility for your South Campus Commons lease to another eligible student prior to the lease end date. Any students who study abroad, withdraw from the University, or need to leave due to financial constraints, must use this process.   Once you re-lease your apartment, your individual lease is formally ended which means that you will no longer have access to your space and community services and you are released from your financial obligation.

This formal process, which is completed through the Leasing Office, is necessary in order to protect the original leaseholder. Therefore, the process outlined below must be followed for a re-lease to occur.

Terms of Lease

Your student has signed a legally binding contract that runs from August through July. They are financially responsible for the total base rent of the lease unless they successfully release their apartment to an eligible student. Residents are given to renew their lease early in the spring semester. More information will be available on this website late in the fall semester.

Rental Cost

August 2017 – July 2018

Floor Plan Rate  Total Contract Value
Efficiency $1,191 $14,292
1 Bedroom/ 1 Bathroom $1,205 $14,460
4 Bedroom/ 2 Bathroom $877 $10,524
3 Bedroom/ 2 Bathroom $916 $10,992
2 Bedroom/ 2 Bathroom $1,00. $12,036
Payment Structure

The following Rent Collection Policy is incorporated by reference and made a part to the Lease between Landlord and Tenant.

1. All Installments of Base Rent are due and payable as set forth by the Lease on or before the first (1st) day of each month by cashier’s check, certified check, personal check, credit card, electronic funds transfer, or money order. Current residents ONLY are eligible to use credit card and electronic funds transfer through the online Resident Portal. Credit card payments are currently accepted with a 2.5% transaction fee. No bills, invoices or statements will be sent.

2. It is the payee’s sole responsibility to ensure that all electronic payments are submitted without error and sufficient funds are available by the 10th of each month by 5:00 p.m. or else a late fee will be assessed to Tenant’s account.

3. Installment payments for South Campus Commons shall be made payable to “South Campus Commons” and mailed to South Campus Commons, 4250 Lehigh Rd., Suite 1101 College Park, MD 20740 in time to be received by the 10th of the month or paid at the Management Office of the same address Monday through Friday during business hours. Rent payment drop boxes are available in SCC Building 1, Building 3 and Building 6 near the Service Desks.

4. Installments must be paid in full. Partial payments, incomplete (lacking amount, signature, Tenant’s first and last name, and Tenant’s unit) checks and postdated checks are not acceptable, and may be mailed back to the address of record for the Tenant. If such payment is submitted, the Tenant is responsible for any resultant late fees, NSF fees, and bank fees that may result. The full name and apartment number of the resident should be in the memo section of the check.

5. There will be a five percent (5%) late fee charged to Tenant’s rental account if any Installments of Base Rent is paid AFTER the tenth (10th) day of the month by 5:00 p.m. Late charges are considered to be and are collectible as additional rent. Late fees will apply despite weekends or holidays during which the management office is closed.

6. If any Installment of Base Rent is not paid in full by the first (1st) day of the month at 5:00 p.m., legal action may be taken to collect same and/or to recover possession of the Premises. The cost for all such actions will be charged to the Tenant’s account. Personal checks will not be accepted for payment once legal action has been filed. In such event, the balance must be paid by cashier’s check, certified check or money order only.

7. Checks will only be submitted to the issuing bank once for payment. If Tenant’s bank returns a check for non-sufficient funds (NSF), Tenant is required to repay the amount of the check and all additional charges immediately upon notification. All returned checks are charged a twenty-five dollar ($25.00) returned check fee, in addition to the five percent (5%) late charge (if repayment is received after the 10th day of the month). After two (2) NSF checks, personal checks may no longer be accepted from Tenant; only cashier’s checks, certified checks or money orders will be accepted.

8. Any rent not paid when due will be reasonable grounds for termination and/or non-renewal of lease.

9. Any balance left unpaid for thirty (30) days following the lease expiration date may be submitted to a collection agency. In such event, a collection expense of thirty (30) percent of the total amount remaining due will be added to the original balance.

Management of Sensitive Information

Why do we collect Social Security Numbers?

In order to verify the identity of an individual, South Campus Commons must collect Social Security Numbers, which are the only precise identifier of an individual. No other information–full name, address, birthday, etc., is as accurate at identifying an individual as a Social Security number. This precision is vital when reporting derelict accounts to our collections agency, which then uses the Social Security Number to report the non-payment to a credit scoring agency.

Our ability to ensure consistent payment is dependent upon our ability to have credible outside enforcement. In addition to providing financial assurance to our organization, a Social Security Number provides financial security to the residents and their guarantors. Given that South Campus Commons experiences a high rate of resident turnover, we often have many residents with a similar name. Since the Social Security Number is the most unique identifier of an individual, it ensures that the account being sent to collections matches the person who owes the funds.

What documents require a Social Security Number?

  • Student’s Social Security Number is required only on the front page of the Lease.
  • Guarantor’s Social Security Number is required only on the Continuing Guarantor of Lease form.

Who has access?

Only management and leasing staff have access to Social Security Numbers. All staff members, must pass a background check prior to employment.

Social Security Numbers are never stored electronically. Documents containing Social Security Numbers are stored in locked file cabinets to which only management and leasing staff have access. The filing cabinets are located in the Leasing Office.

After a resident who is clear of any balance has moved out and his/her lease has ended, Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out. If the resident owes South Campus Commons funds, their file continues to be securely held in the office. Once their balance is paid off, the Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out. If the balance remains unpaid, the Social Security Numbers on the Continuing Guarantor of Lease and the resident’s Lease are blacked out after the account is sent to our collection agency.

Annually, past resident files are digitally archived by an outside contractor. Once they are saved to a DVD, the hardcopies are destroyed. Archiving is completed for a full lease year. A lease year is only archived once we ensure that all accounts are either settled or in collections and all Social Security Numbers are blacked out.

Guarantor Responsibilities

The Landlord requires, as a condition of this lease, a binding Continuing Parental or Sponsor Guaranty (the “Guaranty”), which Guaranty constitutes inducement for the granting of this Lease by Landlord. Landlord reserves the right to cancel this Lease in the event such Guaranty is not fully completed and submitted to the leasing staff at the time of application. The Tenant understands that the Guaranty must be obtained directly from the parent or sponsor and that landlord reserves all rights both civil and criminal, for any false execution or forgery of the Guaranty. The Tenant and Guarantor acknowledge that this Lease is for an essential necessity of the Tenant, and that The Tenant and Guarantor shall be fully bound by all of the terms and conditions hereof irrespective of The Tenant’s age or legal status. The execution of the Guaranty constitutes an additional insurance to Landlord of the performance of the covenants of this lease and shall not be construed as a release of The Tenant’s responsibilities and obligations hereunder. Tenants may not include themselves or another UMD student as a Guarantor for the lease. Parents are not automatically considered a Guarantor for the lease, and therefor do not share the same right of access to information for said lease if they are not a Guarantor. Only financial information and information concerning damages will be shared with Guarantor without prior tenant approval.

Releasing Information

On occasion students inquire about the difference between “Subletting” and “Re-leasing” their apartment. Hopefully this information will shed light on the difference between the two and why we only do Re-leasing at South Campus Commons.

Subletting means that you are allowing someone to use your apartment that you are renting for a period of time in return for payment. When subletting you are still financially responsible for the apartment and any damages that might occur even though you are allowing someone else to rent from you.

Re-leasing is the official process that they go through, of transferring financial responsibility for their South Campus Commons lease to another eligible student prior to the lease end date.  Any students who study abroad, withdraw from the University, or need to leave due to financial constraints, must use this process.   Once they re-lease their apartment, their individual lease is formally ended which means that they will no longer have access to their space and community services and they are released from their financial obligation.

This formal process, which is completed through the Leasing Office, is necessary in order to protect the original leaseholder. Therefore, the process must be followed for a re-lease to occur.

Study Abroad & Proxy Information

Residents who re-lease their SCC apartment and leave for semester study abroad or co-op experiences are eligible to return to SCC the following semester, provided they remain in good academic, judicial, and financial standing with the University of Maryland. Leasing for the next academic year begins every year in mid-January. If they will be abroad at the time of leasing, it is important for them to discuss their plans with you, friends, and potential roommates prior to leaving.