General Information

 

Welcome to South Campus Commons! We are happy that you have signed a lease with us for the upcoming year. As a resident, you are financially responsible for the entire lease term, which begins on August 20th and ends on July 28th of the following year. The lease term is approximately 11.25 months. Residents who do not plan to live at South Campus Commons for the summer should understand that while re-leasing is an option, you are bound by the terms of the Lease until you have successfully re-leased your apartment. Please see below for information about Re-leasing.

Please be aware that leasing and renewals for the 2017-2018 lease year has concluded. If you are interested in a space at South Campus Commons, please see our re-leasing information below.

Re-Leasing

Read below to learn how to submit a Re-Leasing Request. If you have both a 16-17 lease and a 17-18 lease, you will need to specify which you are re-leasing.

General Information

On occasion students inquire about the difference between “Subletting” and “Re-leasing” their apartment. Hopefully this information will shed light on the difference between the two and why we only do Re-leasing at South Campus Commons.

Subletting means that you are allowing someone to use your apartment that you are renting for a period of time in return for payment. When subletting you are still financially responsible for the apartment and any damages that might occur even though you are allowing someone else to rent from you. Please review the section on “Illegal Re-leasing” for more information on this process.

Re-leasing is the official process of transferring financial responsibility for your South Campus Commons lease to another eligible student prior to the lease end date (July 31, 2017).  Any students who study abroad, graduate, withdraw from the University, or need to leave due to financial constraints, must use this process.   Once you re-lease your apartment, your individual lease is formally ended which means that you will no longer have access to your space and community services and you are released from your financial obligation.

This formal process, which is completed through the Leasing Office, is necessary in order to protect the original leaseholder. Therefore, the process outlined below must be followed for a re-lease to occur.

The Process

The following information is designed to help you navigate the re-leasing process, through which you can end your lease early by transferring it to another eligible student. Please review this information carefully, as you retain financial responsibility for your apartment until the re-leasing process has been completed in its entirety. We recommend submitting the 2016-2017 Re-Leasing Request 2 – 3 weeks before your desired lease transfer date. However, finding a re-lessorcan be sometimes be difficult, so we recommend that you start looking for a re-lessor as early as possible.

  • Step 1: Find a re-lessor (a student who is interested in taking over your lease). It is your exclusive responsibility to find re-lessor.
  • Step 2: Your re-lessor must complete a South Campus Commons Leasing Application.
  • Step 3: Submit a Re-Leasing Request. If your re-leasing request is approved, you will be prompted to schedule a re-leasing appointment.
  • Step 4: Attend your re-leasing appointment with your re-lessor and complete your re-leasing paperwork.

Please note, this process is for 2016-2017 leases only. The process for re-leasing of 2017-2018 spaces will be available by May 5, 2017.

Eligibility

Currently, any full-time undergraduate student at Maryland who is in good financial, judicial, and academic standing with the University is eligible. Your re-lessor’s eligibility will be determined once you submit your Re-Leasing Request and you will be notified via email. For more specific questions about renewal eligibility, please email Kelly Ridings, Manager for Public Housing Partnerships with the Department of Resident Life, at pppleasing@umd.edu.

Deadlines

You can submit your Re-Leasing Request anytime, but re-leasing appointments are between the 4th and the 20th of each month (except August, February, and March). Failure to complete your appointment by the 20th of the month will result in you retaining financial responsibility for the following month.

Appointment Requirements

Current Resident:

  • Your $100 lease transfer fee. This must be paid in certified funds*. Personal checks and cash are
    NOT accepted.
  • The remaining portion of your financial responsibility through your new lease end date. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
  • Monthly rent installments are due on the first of each month. The person in possession of the lease on the 1st of the month is responsible for the rental installment. Installments are not prorated and South Campus Commons will not issue refunds for installments owed prior to the lease transfer. Any exchange of money relating to partial rent payments or personal refunds is solely between the leaseholder and the re-lessor.

*Certified funds are available from a teller at your financial institution in the form of a cashier’s check. Money orders are available at 7-Eleven, CVS, The United States Post Office, Giant, and other retail locations.

New Resident:

  • $30 application fee. Check or money order made payable to South Campus Commons.
  • $300 lease reservation fee. Check or money order made payable to South Campus Commons.
  • Social Security Number. While your card is not required, you must be able to provide your SSN.
Moving Out

On your Re-Leasing Request you will need to select your re-lessor’s desired move-in date. Your move-out date will be at least three business days before their move-in date.  All of your belongings must be removed from the apartment, even if you are studying abroad and plan to return to the apartment or to South Campus Commons in the future.

Illegal Re-Leasing

Illegally re-leasing a South Campus Commons apartment to an unapproved individual is strictly prohibited.  If you are found to be illegally re-leasing your apartment, the leaseholder and the illegal re-lessor may be referred to the University of Maryland judicial process according to the Rights and Responsibilities handbook, Section B, 26.  As the illegal re-lessor, you will be required to move out of the apartment immediately or go to the Leasing Office sign a lease at South Campus Commons.

Failure to check in through the Landlord is subject to a $200 administrative charge.  Failure to check in or out at a designated Service Desk is also subject to a $100 improper check in/out fee. Furthermore, current residents who do not properly check their keys into a Commons staff member at the Service Desk are subject to $150 core replacement fee for the apartment lock AND a $150 core replacement fee for the bedroom lock AND a $35 replacement fee for the mailbox key. Only legal leaseholders will be permitted to sign out the replacement keys in such circumstances.

To avoid incurring these charges and judicial sanctions, and to preserve the security of our community, it is imperative that all residents use the re-leasing process outlined here.

Online Re-Leasing Board

General Information
  • Throughout the year, South Campus Commons leaseholders may be in search of someone to re-lease their space to.  Prospective residents may view these boards to find a potential space to release. Current residents may also post advertisements in designated areas on campus. (Please note that SCC spaces require University approval before being posted).
  • Female Re-Leasing Board
  • Male Re-Leasing Board
  • Ask your roommates if they know anyone with whom they might like to live.
  • Ask friends if they know of anyone looking to live in Commons.
  • Request a copy of the South Campus Commons wait list by sending us an email. Please include your name and UID in your email request.

Insurance

South Campus Commons requires all residents invest insurance.  South Campus Commons does not carry insurance on tenant’s personal possessions. Renter’s insurance can provide protection for accidental damage, theft, fire, water, and more. Please note, tenant will be held liable for any damages he/she may cause to a unit. Damage caused to a unit by a tenant will be charged directly to the resident found responsible or split among the residents of the apartment if a responsible party cannot be determined, regardless of acquisition of insurance.

Many tenants rely on parents’ homeowners insurance policies for protection while residing at South Campus Commons.  Be sure to check your policy first as many will only provide partial coverage for personal property of the tenant.  Renters insurance covers personal property as well as damage to the property for which a tenant may be liable.  Renters insurance policies also tend to carry lower premiums.

Renter’s insurance rates vary from state to state.  The cost also depends on the insurance company and the coverage level selected.  According to Independent Insurance Agents & Brokers of America (IIAB), the coverage cost for renters insurance is about $12 per month for $30,000 worth of property coverage and $100,000 of liability coverage.

You may benefit from speaking with an agent when selecting a policy, as some features of our properties could lower rates.  Agents may also recommend other protective measures for your apartment that will lower the rates and further your protection.  Some policies also cover listed property outside the apartment.

Related article: “College Students Should Hit the Books on Insurance

Direct Transfer

Residents who need to stay at South Campus Commons between July 31 and August 20 should renew their lease for the exact same bedroom.  For some extenuating circumstances, the management staff does consider applications for direct transfer, in which a resident who is transferring may move directly from their current apartment to their new apartment.  These circumstances are extremely limited and only approved under the most severe of circumstances that could not be planned for, as they create difficulty in management of the apartment make-ready process.  To request a direct transfer accommodation, residents should submit a Direct Transfer Application by May 30.

Study Abroad & Proxy Information

Residents who re-lease their SCC apartment and leave for semester study abroad or co-op experiences are eligible to return to SCC the following semester, provided they remain in good academic, judicial, and financial standing with the University of Maryland. Leasing for the next academic year begins every year in mid-January. If you will be abroad at the time of leasing, it is important to discuss your plans with family, friends, or potential roommates prior to leaving. Please review this information carefully to ensure a successful return from studying abroad. Exact dates will be added to this section before the end of the fall semester.

Fall Semester

If studying abroad for the fall semester, follow the re-leasing process located on our website to secure a space for the spring semester. You would be considered the re-lessor in this situation and you may need a proxy.

A proxy is someone who acts on your behalf during the leasing process. While you will be completing the application, they will be attending the appointment, signing the lease, and paying any applicable fees. You will be signing the lease upon your return and before you move into the apartment. You can designate your proxy online at mydrl.umd.edu. After logging-in, complete the “South Campus Commons Proxy Form.” Your proxy will be emailed the proxy form.

Your proxy will need to bring the proxy form, along with your $300 lease reservation fee (check made payable to South Campus Commons).  We recommend that you make contact with your proxy after the leasing appointment as they will have a copy of your lease confirmation, which contains important information about your lease. Most importantly, you must sign your actual lease before moving in.

Spring Semester

In order to return to South Campus Commons after studying abroad in the spring, students need to complete the South Campus Commons Intention Form. It is important to pay close attention to the deadlines, so that the opportunity to return to SCC as a resident does not pass you by. As someone studying abroad in the spring, there are two options for returning to SCC: pull-in or transfer.

Pull-In

SCC residents are able to pull-in eligible students into vacant bedrooms in their apartment. In order to be eligible for pull-in, you must be in good standing with the University and have lived in SCC the semester immediately preceding your study abroad/co-op experience. Additionally, you must be returning to SCC the semester immediately following your study abroad/co-op experience.

Residents can only pull-in eligible students into vacant spaces in their apartment; residents cannot pull-in eligible students into vacancies in other apartments. Being listed as an eligible pull-in does not guarantee you a space, as residents may list multiple pull-ins for a single vacancy in their apartment. The current resident has sole discretion over which of their eligible pull-ins they would like to pull-in to their apartment. If a current resident chooses you as their pull-in, you will need to have a proxy represent you at the pull-in appointment. The person pulling you in can be your proxy.

While returning to your old apartment may be the goal, please remember that there is no guarantee that this will happen. Part of re-leasing means that you have relinquished all rights to that space. If your re-lessor decides to transfer to another apartment within SCC or chooses to leave SCC all together, you may be able to return to your old apartment provided that a current resident of that apartment lists you as a pull-in on their intent form, or if your apartment is open at the time of transfer appointments.

Transfer

If you are not pulled-in to an apartment, you will have the ability to select from any of our available spaces during transfer appointments. Transfer appointments are when SCC residents move/switch apartments within SCC, which occurs before we conduct Open Leasing with residence hall students.

On your Intention Form, you will be prompted to schedule a transfer appointment. These appointments are booked on a first-come first-serve basis, so be sure to complete your Intention Form early. Because you will be abroad at the time of transfer appointments, you will need to designate a proxy to represent you at your transfer appointment. Your proxy will be able to select from any of the available spaces at the time of your appointment. The earlier your appointment, the more options your proxy will have.

A proxy is someone who acts on your behalf during the leasing process. While you will be completing the Renewal Intention Form, they will be attending the appointment, signing the lease, and paying any applicable fees. You will be signing the lease upon your return and before you move into the apartment. You can designate your proxy online at mydrl.umd.edu. After logging-in, complete the “South Campus Commons Proxy Form.” Your proxy will be emailed the proxy form.

Your proxy will need to bring the proxy form, along with your $300 lease reservation fee (check made payable to South Campus Commons).  We recommend that you make contact with your proxy after the leasing appointment as they will have a copy of your lease confirmation, which contains important information about your lease. Most importantly, you must sign your actual lease before moving in.

Summer Months

If studying abroad for the summer, there are some things to consider. Secure a space for the fall semester during the spring renewal process. There is no guarantee that there will be spaces available for fall at SCC when you return. We would hate to see you miss the opportunity to return. During the renewal process, the housing options will be to remain in the same bedroom for another lease year (same bed), or to transfer to another space either in your apartment or in another apartment.

If you choose this option, you may or may not want to release your space for the summer. One of the benefits of coming back to your same bedroom, is not having to move out on July 31 and not move in again until August 22. Not releasing means coming back from study abroad to your apartment, but it also means paying for months when you are not there.